Senior Programme Manager – Kaleidoscope Initiative

Website Asian-Pacific Resource & Research Centre for Women (ARROW)

Position: Senior Programme Manager, Kaleidoscope Initiative – Sexual and Reproductive Health and Rights and Justice for All! (Kaleidoscope)

Application Deadline: January 15, 2025

Starting Date: February 15, 2025

Please email your Curriculum Vitae (CV) and Motivation Letter and the contact details of two references to [email protected].

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The Asian- Pacific Resource and Research Centre for Women (ARROW) is a non-profit women’s NGO with a consultative status with the Economic and Social Council of the United Nations. Based in Kuala Lumpur, Malaysia, ARROW has been working since 1993 to champion women and young people’s sexual and reproductive rights in partnership with women’s rights organisations, youth-led and youth-serving organisations, and NGOs working on gender equality and sexual and reproductive rights. ARROW occupies a strategic niche in the Asia-Pacific region and globally as a South-based, feminist, and women-led organisation that focuses on the equality, gender, health, and human rights of women.

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ARROW works on gender equality and women’s rights, from the essential and critical locus of women’s bodily integrity and bodily autonomy, which enable women and girls to freely decide on matters of sexuality and reproduction, and have the right to consent and the right to a life free from all forms of violence and exercise control over the choices and decisions around sexuality and sexual and reproductive health and rights. To respect, protect and promote sexual and reproductive rights, and sexual and reproductive health is an integral pathway to ensuring gender equality, bodily integrity and bodily autonomy of women. Understanding fully well that issues of bodily integrity and autonomy are inter-linked, ARROW also looks at the intersectionality of gender with issues, such as poverty, food security and sovereignty, climate change, disability, conflict, and religion.

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The Senior Programme Manager is responsible for the overall and effective implementation of ARROW’s  programme pertaining to the Kaleidoscope Initiative – Sexual and Reproductive Health and Rights and Justice for All! (Kaleidoscope)

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Kaleidoscope is a collective of transnational feminist organizations in the  Global South working for health systems change for  Sexual and Reproductive Health and Rights and Justice (SRHRJ), particularly abortion rooted in Asia and Africa. The collective includes ARROW, MAMA Network, WGNRR, Global Fund for Women (GFW) and Country partners CommonHealth, RUWSEC, SAHAJ in India, BBC and VISIM in Nepal, partners in Benin, and TICAH and KMET in Kenya with evolving partnerships rooted in feminist and rights-based access to SRHRJ, particularly quality safe comprehensive abortion care.

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The role involves, seamless team management and programme development and delivery, quality control, monitoring and evaluation and risk management of projects and programmes to ensure programmatic success. The Programme Director is also responsible for developing strategies and visioning effective and relevant programmes in accordance to the strategic plan of ARROW. The Programme Director leads, guides and oversees development of ARROW programme strategies in line with the strategic plan. The PD is one of the key external faces of ARROW in the larger donor, international and national community.  In terms of the management, the programme director is largely responsible for supervising programme managers and mentoring programme team while providing effective guidance and support, especially with regard to programme implementation and project management, advocacy initiatives, policy priorities, and strategic approaches across teams.

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Role Context

The role is Senior Programme Manager Kaleidoscope Initiative – Sexual and Reproductive Health and Rights and Justice for All! (Kaleidoscope). Kaleidoscope is a collective of transnational feminist organizations in the  Global South working for health systems change for  Sexual and Reproductive Health and Rights and Justice (SRHRJ), particularly abortion rooted in Asia and Africa. We seek to work with health system so that all people who can get pregnant- especially adolescent girls and young women in all their diversities-  can access quality, safe and comprehensive abortion care within just and inclusive health systems without experiencing stigma, discrimination or violence in identified intervention geographies. Working together with all stakeholders , our goal is to ensure sexual and reproductive health and rights and justice for all!

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The Senior Programme Manager is responsible for the overall and effective implementation of programme pertaining to the Kaleidoscope Initiative,along with Senior Programme officers , Deputy Executive Director and Executive Director. This includes seamless team management and programme development and delivery, quality control, monitoring and evaluation and risk management of projects and programmes to ensure programmatic success. The Senior Programme Manager is also responsible for developing strategies and visioning effective and relevant programmes in accordance to the strategic plan of ARROW and the vision of the Kaleidoscope initiative. The Senior Programme Manager  leads, guides and oversees development of programme strategies. The Senior Programme Manager  is one of the key external faces of ARROW in the larger donor, international and national community.  In terms of the management, the Senior Programme Manager  is largely responsible for supervising and mentoring programme team while providing effective guidance and support, especially with regard to programme implementation and project management, advocacy initiatives, policy priorities, and strategic approaches.

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1. RESPONSIBILITIES OF THE POSITION

1.1 Programme management and leadership Develop strategies and visioning effective and relevant programmes in accordance to the Kaleidoscope vision and mission.

  • Ensure high quality of programme planning, monitoring and implementation.
  • Shape and utilise knowledge management and the Management Information Systems (MIS) with enhanced PMEL to steer and enhance programme management and implementation.
  • Monitor quality and regularity of programme due diligence mechanisms: annual programme advisory committee meetings, QPRs, annual report, and donor reporting.
  • Develop strategies and supporting the functions of programme managers in ensuring effective implementation of programmes.
  • Leverage national, regional and international advocacy opportunities for programmes and the organisation as a whole.
  • Anchor key scoping studies, research, monitoring and evaluations for programme development and design.
  • Oversee programme delivery by providing consistent supervision and support to programme managers.
  • Establish consistent, objective programme performance standards of accountability.
  • Lead capacity strengthening initiatives for team, partners and relevant network members.
  • Manage risks for projects and programmes.
  • Lead movement building initiatives of ARROW including on the intersections of SRHR with issues such as but not limited to climate change, food security, conflict and peace building, religious fundamentalism and conservatisms.

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1.2 Grants Management for the Kaleidoscope Initiative : Develop the grant management strategy with consortium partners and ensure its implementation mechanisms for the kaleidoscope initiative

  • Ensure grants are managed and disbursed based on the annual work plans and budgets for the consortium partners and the national partners.
  • Develop detailed guidance’s for annual workplans and budgets
  • Ensure programme and budget monitoring for the consortium partners and national partners, develop guidance for unspent funds.
  • Ensure financial compliance together with the Operations Director, develop Letter of Agreements and funding modalities
  • Develop financial, programme and organisational strengthening guidelines for Consortium members and country partners

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1.3 : Organisational Strengthening: Ensure the organisational strengthening strategy for the Kaleidoscope partners is in place and is implemented. 

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2. Team development and leadership

  • Work with the Senior Management in personnel recruitment and development of orientation, training and personnel appraisal systems and practices for all staff, and other senior staff, when necessary.
  • Supervise  programme team while providing effective guidance and support, especially with regard to programme implementation and project management, advocacy initiatives, policy priorities, and strategic approaches across teams.
  • Enable effective programme implementation through inter-team collaborative work.
  • Establish and monitor Key Performance Indicators, programme goal setting, run overall programme performance reviews.
  • Develop and implement a system to evaluate the skill, experience, and identify professional development needs of program staff.
  • Work with staff to develop objective performance measurements across all programmes, to ensure consistent, high-quality evaluation and goal setting for all staff.
  • Instil a sense of accountability among team members and strengthening team performance by modelling effective oversight of individual and organization performance standards.
  • Set and uphold institutional work culture and create a positive and healthy work environment.
  • Provide active guidance to the Senior Programme Officers

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3.1 Relationship building, partnership and networking
  • Oversee and carry out effective advocacy, participate in strategic networks and coalitions on behalf of ARROW to all stakeholders. Support in the development of the Kaleidoscope mobilising and influencing strategy
  • Develop and manage partnerships for advocacy and programme implementation.
  • Build and maintain ARROW and Kaleidoscope partner base and ensure effective and strategic relationship with partners. This also includes partnership management strategy as well as implementation of partners assessment processes (including as part of due diligence process for selection of new partners)
  • Ensure visibility of programmes and sharing of knowledge and experiences with partners.
  • Cultivate existing relationships with donors and stakeholders with the goal of ensuring sufficient space and resources.
  • Ensure visibility of ARROW’s focus areas by building and strengthening networks across the region and globally.
  • Develop relationships with systems stakeholders at country, regional and global levels

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3.2 Programme Resource Mobilisation and Financial Management
  • Develop fundraising targets for the year, with the senior management team identifying specific donors/sponsors/grant makers and securing the same in a timely manner.
  • Track project finances- assess and manage overspending and under spending and re-allocation of resources in an effective manner, and submission of donor reports.
  • Work with senior management on developing programme, project and annual budgets.

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3.3 Peffectivelyolicy Development and Strategy
  • Lead, guide and oversee development of ARROW programme strategies in line with the strategic plan.
  • Develop policies and SOPs which enable staff to implement programmes effectively.

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4. ACCOUNTABILITY

The Senior Programme Manager is directly accountable to the Deputy Executive Director and Executive Director.

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Requirements for the Position

  • Minimum 10 to 15 years’ experience in a senior management role ideally with a regional or international organisation.
  • A minimum of a Master’s degree in relevant disciplines.
  • In depth understanding of SRHR, gender, feminism, and human rights and knowledge and familiarity with development issues in the Asia Pacific region.
  • Excellent written, verbal and presentation skills (fluency in English is essential; knowledge of other UN languages and Asia-Pacific languages is a plus).
  • Proven track record of success facilitating progressive programmatic changes and development within a growing organization.
  • Excellent judgment and creative problem-solving skills including negotiation and conflict resolution skills.
  • Strong mentoring, coaching experience to a team with diverse levels of expertise.
  • Strong management skills; ability to lead, influence and engage direct and indirect reports and peers.
  • Strong project management skills managing complex, multifaceted projects resulting in measurable successes and program growth.
  • Self-reliant, good problem solver, team player, and results oriented.
  • Energetic, flexible, collaborative, proactive, sense of humour; a team leader who can positively and productively impact both strategic and tactical programme initiatives.
  • Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with ARROW’s Board of Directors, Senior Management, Staff and Stakeholders.
  • Personal qualities of integrity, credibility, and a commitment to and passion for ARROW’s mission and SRHR movement.
  • Willingness to travel (up to 40% of one’s time)